Description

This temporary, part-time, remote eligible position will support the bioMT and DartCF Programs. The Operations Assistant will participate in shared project work, financial and administrative activities and must work efficiently with team members to support the department's academic and research goals.

Description

Required Qualifications - Education and Yrs Exp

Bachelors or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

Experience working with digital content management, spreadsheet and file organization, and project coordination tools and processes.

Preferred Qualifications

* Excellent verbal and written communication and interpersonal skills.

* Ability to work effectively, independently, and as a member of a team.

* Willingness and ability to exercise judgment and initiative and to interact with a diverse set of faculty, students, personnel, and outside agencies in a professional manner.

* Flexibility and openness to change.

* Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities.

* Attention to detail and accuracy.

* Ability to maintain and foster confidentiality.

* Proficiency in database management, spreadsheets, and other computer software.

* Willingness and ability to learn additional computer applications.

* Familiarity with College accounting systems and procedures preferred.

Department Contact for Recruitment Inquiries

Shaniqua Jones

Department Contact Phone Number

603-646-5182

Department Contact for Cover Letter and Title

Shaniqua Jones

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Not an essential function

Special Instructions to Applicants

This position is funded by a grant. Continuation is based upon available funds.
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions

Key Accountabilities

Description

Financial Administration -

• Processing reimbursements, interdepartmental invoices, and deposits for faculty, staff, and students.

• Completing and distributing core reports;

• Maintaining billing processes for contractual agreements with collaborating organizations.

• Researching transactions and accounting details.

• Performing reconciliation of procurement card purchases by department member; holder of the departmental procurement card.

• Performing data entry and may run reports in financial/administrative systems and databases.

• Coordinating and communicating about financial transactions with Geisel Finance Center.

Percentage Of Time

25%

Description

Planning and Coordination -

• Provides support for the following activities:

• Coordinates and schedules a variety of activities including departmental seminar series.

• Coordinates and arranges special events (conferences, dinners, luncheons, retreats, etc.) including organizing logistics for speakers, locating and reserving facility space, arranging for necessary services, coordinating schedules and itineraries, and overseeing actual event.

Percentage Of Time

20%

Description

Data and Core Management -

• Create and maintain a central repository for program-related data.
• Collect, organize, and track data needed for annual progress reports, surveys, and grant renewals, including trainee progress, educational program outcomes, and participant feedback.

• Assist in the creation and management of research cores within institutional tracking systems and oversee usage report generation and distribution to participating labs.

• Maintain organized digital records and materials and support workflow implementation and operational continuity across program initiatives.

Percentage Of Time

25%

Description

Customer Service/Troubleshooting -

• Delivers exceptional customer service, ensures responsiveness and accuracy.

• Participates in customer specific training for department personnel in financial transactions.

• Interacts regularly with a wide range of internal and external constituents and staff members and

• conveys information on behalf of the department.

• Regularly handles confidential or sensitive information, exercises discretion concerning its disposition.

• Interprets, applies and explains office, department, and College policies and procedures.

• Communicates respectfully with a diverse community.

Percentage Of Time

15%

Description

General Office Support -

• In collaboration with departmental colleagues, duties may include:

• Prepares a wide variety of materials such as correspondence, flyers, and handouts; proofreading to ensure accuracy.

• Assist with maintenance of departmental and program websites.

• Supports the office's mission to foster inclusiveness and diversity.

Percentage Of Time

15%

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Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.

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Performs other duties as assigned.