Description

The Project Manager advances the strategic and operational priorities of the Office of the Provost by managing projects, coordinating cross-functional work, and supporting effective execution across the office.

Reporting to the Senior Associate Provost for Operations and Chief Operations Officer, this position provides project management and operational support to Provost's Office leadership as assigned. The role works closely with senior leaders, campus partners, and external collaborators to move priorities forward, ensure alignment with institutional standards, and support timely, well-coordinated outcomes.

Description

Required Qualifications - Education and Yrs Exp

Bachelors or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Five or more years of project or program management experience in an academic, nonprofit, or organizational setting.
• Strong interpersonal and communication skills with demonstrated success in stakeholder and vendor management.
• Proven ability to manage multiple complex projects simultaneously with attention to detail and follow-through.
• Excellent judgment, discretion, and problem-solving skills in handling sensitive and complex issues.
• Demonstrated commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
• Highly proficient with Microsoft Office Suite and project management or collaboration tools (e.g., Asana, Smartsheet, Teams, or similar).

Preferred Qualifications

• Project Management Professional ( PMP ) certification preferred.

Department Contact for Recruitment Inquiries

Kyle Hastbacka

Department Contact Phone Number

[email protected]

Department Contact for Cover Letter and Title

Marianne Thomson, Acting Senior Associate Provost for Operations and Chief Operations Officer

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Preferred, but not required

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions

Key Accountabilities

Description

Project Management and Operations -

• Develops and manages project plans, timelines, deliverables, workflows, and tracking tools for assigned initiatives.
• Coordinates meetings and work sessions; prepares agendas, documents decisions, tracks action items, and monitors progress.
• Partners with Provost Office leadership, project sponsors, and campus collaborators to clarify scope, resources, roles, and expected outcomes.
• Identifies risks, dependencies, and barriers to progress, recommending practical solutions to keep work on track.
• Supports implementation of cross-functional initiatives involving multiple offices, divisions, or external partners.
• Maintains project documentation, status updates, decision logs, and related materials to support accountability and continuity.
• Helps resolve coordination challenges by engaging the right partners, clarifying next steps, and elevating issues when appropriate.

Percentage Of Time

50

Description

Relationship Management and Communications -

• Builds and maintains effective working relationships with Provost's Office colleagues, campus partners, institutional stakeholders, and external collaborators.
• Serves as a liaison with administrative, academic, and operational units to support coordinated execution of assigned projects.
• Prepares clear communications, meeting summaries, updates, briefing materials, and presentations for leadership and project stakeholders.
• Promotes transparency, alignment, and follow-through by ensuring stakeholders have accurate information and clearly defined next steps.

Percentage Of Time

25

Description

Administrative, Operational, and Strategic Support -

• Provides project-based administrative, operational, and strategic support to Provost Office leadership at the direction of the Senior Associate Provost for Operations and Chief Operations Officer.
• Supports planning, reporting, documentation, and implementation activities related to office-wide priorities and special initiatives.
• Tracks project budgets, invoices, reimbursements, and related financial information in coordination with finance partners.
• Gathers and organizes data to support analysis, reporting, planning, and decision-making.
• Identifies opportunities to improve processes, workflows, documentation, and operational practices.
• Maintains accurate, organized, and accessible project records.
• Performs other duties as assigned to advance the priorities of the Office of the Provost.

Percentage Of Time

25

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Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.

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Performs other duties as assigned.