Description

The Financial Assistant is responsible for the accurate and timely processing of financial transactions supporting the Computer Store and Endpoint Services. This role ensures strong financial oversight through account reconciliation, reporting, and process improvement. The position supports operational efficiency, promotes financial transparency, and ensures compliance with institutional policies through effective collaboration and attention to detail.

Description

Join Our Team: Financial Administrator - Client Services at Dartmouth College

Are you a numbers-savvy professional who loves creating order from complexity? Dartmouth College is looking for a Financial Assistant to support the financial operations of our Computer Store and Endpoint Services-a role where your attention to detail and process-minded thinking will make a real difference.

In this role, you'll take ownership of core financial activities: managing budgets, reconciling transactions, supporting inventory processes, preparing audits, and working across teams to ensure efficient, transparent workflows. You'll also supervise student employees and help make data-driven decisions that keep our services running smoothly.

What You'll Do:

• Oversee financial transactions, reporting, and forecasting for the Computer Store.
• Reconcile budgets, track spending trends, and help ensure compliance with college policies.
• Manage billing, assist with inventory workflows, and support the CAPS equipment program.
• Train and supervise student workers while maintaining documentation for internal audits.

What You Bring:

• An associate's degree (or equivalent experience), plus 2-3 years in a financial or administrative role.
• A knack for spreadsheets, accuracy, and problem-solving.
• Strong communication and organizational skills with a team-oriented mindset.
• Bonus points for experience with Oracle, Tableau, point-of-sale systems, or inventory management.

Why Dartmouth?
You'll be part of a collaborative and mission-driven environment at one of the nation's most respected colleges. This role offers the opportunity to grow professionally while supporting technology services that keep the Dartmouth community connected and equipped.

Ready to build financial clarity and support essential services? Apply today and help us keep Dartmouth running strong.

Required Qualifications - Education and Yrs Exp

Associates plus 2-3 years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Accuracy with numbers and accounting.
• Proficiency with spreadsheet tools (e.g., Excel)
• Strong organizational, analytical, and problem-solving skills, with attention to detail.
• Demonstrated effective verbal and written communication skills.
• Ability to collaborate and work effectively on teams.

Preferred Qualifications

• Experience working in an academic environment.
• Familiarity with institutional financial systems such as Oracle
• Proficiency with inventory or point-of-sale systems.
• Experience supporting financial audits or implementing internal financial controls.
• Experience managing inventory systems or retail financial workflows.

Department Contact for Recruitment Inquiries

Theresa Woodward

Department Contact Phone Number

[email protected]

Department Contact for Cover Letter and Title

Theresa Woodward, Director of Endpoint Solutions

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Not an essential function

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions

Key Accountabilities

Description

Financial and Budget Management -

• Prepares budget reports for the Computer Store.
• Monitors and reconciles all accounts and advises the Director on financial issues.
• Reconciles current fiscal year budget and spending, P-card transactions/reconciliation, and adherence to college policy.
• Prepares financial transactions related to inventory, including journal transfers, cashier deposits, and purchase orders..
• Prepares invoices and journal transfers as they pertain to Research computing storage.
• Develops, documents, and maintains financial processes and best practices to improve efficiency and accuracy.
• Supports year-end financial close activities, including inventory reconciliation

Percentage Of Time

55

Description

Administrative and Program Support -

• Assists with inventory operations, including receiving, inspecting, and organizing incoming goods; ensures accurate documentation and proper storage.
• Provides backup support for Computer Store operations as needed.

Percentage Of Time

25

Description

Records and Information Management -

• Maintains accurate financial and inventory records in compliance with institutional policies and retention guidelines.
• Supports audit preparation by ensuring documentation is complete, organized, and compliant with internal and external requirements.

Percentage Of Time

10

Description

Collaboration -

• Partners with colleagues across departments to share information, strengthen workflows, and achieve shared objectives.

Percentage Of Time

5

Description

Other Duties -

• Performs additional responsibilities assigned to support departmental and organizational goals.

Percentage Of Time

5

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Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.

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Performs other duties as assigned.