Description

Under the general direction of the District Director, the Analyst IV acts as the Chief of Staff and serves as the primary support for the District Director. The Chief of Staff is responsible for strategic and business planning, performance measures, and program development and coordination. Develops, reviews, analyzes and recommends a variety of programs for the Executive Team. Oversees complex projects and initiatives. Conducts thorough research, prepares executive-level reports and correspondences, and delivers briefings on statewide transportation policies and programs to ensure the District Director is well-informed and supported in decision-making. Demonstrates clear and concise verbal and written communication and oversees coordination of the District Director's office with a wide latitude for independent action. Handles highly sensitive issues, which requires the incumbent to exercise a high degree of initiative and must maintain a high level of confidentiality and act as a confidante and/or advisor to the District Director.

PARF# 11-26-0293 / JC- 521746

Eligibility for hire may be determined by your score on the Analyst IV exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent. Please visit either of the following two websites for a list of evaluation agencies: https://www.naces.org/members or https://aice-eval.org. Please redact birthdates and social security numbers.

Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job.

https://forms.office.com/g/RyK102ty4G

https://youtu.be/oC9wIp8QalI

Apply today to join our team! We especially encourage applicants to check out our Caltrans Career Compass tool! The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.

You will find additional information about the job in the Duty Statement.

Working Conditions

Position located at 4050 Taylor St San Diego, CA 92110- 2737, San Diego County.

Multiple positions may be filled from this recruitment.

The incumbent will primarily work in a climate-controlled office environment under artificial lighting; however, occasional

fluctuations in temperature may occur due to heating or air conditioning issues. The position requires travel to field offices and

work sites throughout the district to attend meetings or conduct investigations, which may include early morning, evening, or

overnight assignments. Occasional in-state travel and overnight stays are required. Telework may be permitted when

operationally feasible.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• ANALYST IV

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details

Job Code #:

JC-521746

Position #(s):

911-001-5403-XXX

Working Title:

Chief of Staff

Classification:

ANALYST IV
$7,276.00 - $9,107.00
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions:

Multiple

Work Location:

San Diego County

Telework:

In Office

Job Type:

Permanent, Full Time

Department Information

Caltrans Mission: Improving lives and communities through transportation.

Caltrans Vision: A thriving and connected California.

The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success.

Department Website: www.dot.ca.gov

Director's EEO Policy: https://dot.ca.gov/programs/equal-employment-opportunity

Director's EEO Policy Statement: https://dot.ca.gov/programs/equal-employment-opportunity

Special Requirements

Possession of a valid driver's licenseis required when operating a State owned or leased vehicle.

Statement of Qualifications (SOQ) is required.Failure to submit a Statement of Qualifications will disqualify candidates from the hiring process.

The Statement of Qualifications (SOQ) serves as documentation of each applicant's ability to present information clearly and concisely in writing. Please follow the instructions below; failure to include and complete the SOQ as instructed may result in the SOQ not being considered and in disqualification from the interview. Each question must be numbered and addressed in the same order as the questions below. The SOQ must be typed, no more than two pages in length, and 12-point Arial font.

1. Strategic Planning & Organizational Leadership

Describe your experience leading or contributing to district- or organization-wide strategic planning efforts. Include how you identified issues or needs, developed objectives, formulated strategies, and measured performance outcomes. Provide specific examples of how your work informed leadership decisions or improved organizational effectiveness.

2. Executive-Level Analysis, Communication & Decision Support

Provide examples of complex policy, program, or operational issues you have researched and analyzed for executive leadership. Explain how you synthesized information, developed recommendations, and communicated findings in written reports, briefings, or presentations. Describe the impact of your work on executive decision-making.

3. Project & Program Management Across Cross-Functional Teams

Discuss your experience overseeing high-priority or complex projects involving multiple internal and external stakeholders. Describe your role, how you coordinated diverse teams, managed timelines and deliverables, monitored performance, and ensured alignment with organizational goals or statewide initiatives.

4. Handling Sensitive Issues, Confidentiality & High-Level Coordination

Explain a situation where you were responsible for managing sensitive or confidential matters on behalf of executive leadership. Describe how you exercised judgment, maintained trust, ensured discretion, and coordinated effectively with staff, management, and external partners to achieve successful outcomes.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 6/26/2026
Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Transportation

Caltrans District 7 Santa Ana

Attn: Caltrans DHR Contact - JC-521746

1750 E. 4th Street

Santa Ana, CA 92705

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Transportation

Caltrans District 7 Santa Ana

Caltrans DHR Contact - JC-521746

1750 E. 4th Street

Santa Ana, CA 92705

Closed on weekends and State holidays.

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -
  Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits

Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Human Resources Contact:
Deshani Masachchi
(619) 629-4284
[email protected]

Hiring Unit Contact:
Alexandra Mercado
(619) 987-0524
[email protected]

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Caltrans EEO Office
(844) 368-3367
[email protected]

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice)TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Important Application Instructions

The State application (STD. 678) is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control number (JC-521746), PARF# 11-26-0293 and title of the position (Analyst IV) must be included on the STD. 678 form.

Electronic applications through your CalCareers account are highly recommended and encouraged.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

NOTE: Do not submit the "Equal Employment Opportunity" questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.