Description

The Program Assistant performs a variety of administrative, programmatic, and operational functions to ensure the efficient functioning of the Dartmouth-American University of Kuwait (D- AUK ) Program. This position supports student and faculty exchanges, financial transactions, communications, and general office operations.

Description

Required Qualifications - Education and Yrs Exp

Associates plus 3+ years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• General office, administrative, or financial experience.
• Demonstrated ability to manage logistical and administrative details for multiple tasks and projects.
• Strong organizational skills with the ability to plan work, set priorities, and meet deadlines in a fast-paced environment.
• Demonstrated good judgment, initiative, and problem-solving skills.
• Ability to work independently as well as collaboratively in a team setting.
• Proven ability to maintain confidentiality.
• Excellent verbal, written, and interpersonal communication skills.
• Computer literacy, including proficiency in Microsoft Office Suite, Google Workspace, and web-based applications.
• Customer service orientation with the ability to work effectively with diverse constituencies.
• Commitment to diversity, equity, and inclusion.

Preferred Qualifications

• Familiarity with Dartmouth College systems, processes, and operational procedures.

Department Contact for Recruitment Inquiries

Kyle Hastbacka

Department Contact Phone Number

kyle.m.hastbacka@dartmouth.edu

Department Contact for Cover Letter and Title

Kerry Laufer, Acting Executive Director, Dartmouth-American University of Kuwait Program

Department Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Preferred, but not required

Special Instructions to Applicants

This position is funded by a grant. Continuation is based upon available funds.
This position is a 12-month term position.
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions

This is a one year term position with the possibility of renewal. This is a grant-funded position, and employment is contingent upon the continued availability of grant funding.

Key Accountabilities

Description

Communications and Outreach -

• Prepares flyers, schedules events, and coordinates announcements and event information for distribution to students. Key events include the Annual Study Away Fair (October-November), the Annual Internship Fair (January), and Student Information Sessions (January).
• Updates the D- AUK program website.
• Sets up/activates the internship application in Via TRM
• Maintains and manages organized and accurate records and files.

Percentage Of Time

25

Description

Outbound Student Application and Selection Support -

• Assists with the outbound student application, selection, and notification process for the undergraduate internship and exchange programs.
• Compiles and distributes application materials to selection committees (using Terra Dotta for exchange and Via TRM for internships).
• Schedules applicant interviews; reserves rooms/sets up Zoom meetings for interviews.
• Processes stipends for outbound students.

Percentage Of Time

25

Description

Planning & Execution of Inbound Summer Programming -

• Provides administrative and logistical support for AUK summer interns, exchange students, and Faculty Fellow.
• Performs tasks associated with inbound exchanges: liaises with OVIS for J-1 visa processing, with internship supervisors for position descriptions, with Conferences and Events and the Dartmouth Real Estate Office for lodging and dining arrangements for interns and Faculty Fellow, with the student billing office and Guarini Institute for exchange student support and billing, and with the Finance Center for payment requests.
• Assists with planning, logistics, and execution of summer excursions and activities and events for visiting students and faculty.

Percentage Of Time

25

Description

Financial Administration and General Office Operations -

• Processes financial transactions.
• Orders office supplies and ensures availability for staff and program use.
• Oversees the operation and maintenance of office equipment, including copiers.
• Coordinates ITC and facility service requests as needed.
• Assists ED with annual budgeting and financial reporting process.

Percentage Of Time

25

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned.